How to ask for a reference and brief your referee

Who makes a useful referee

Employers usually want someone who managed or supervised your work recently. A manager from your last role carries most weight; a senior colleague, client or tutor can fill the gap when a manager is not available, for example after a long spell at one employer or a first job.

Choose people who can describe your work specifically. A warm, detailed reference from a direct supervisor is more useful than a brief one from someone senior who barely saw your work.

The request

Subject: Would you be willing to be a referee?

Hi [name],

I am applying for a role as [job title] at [organisation] and wondered whether you would be willing to act as a referee for me. They would most likely contact you [timing, if known, such as after an offer] by [email or phone].

You worked with me on [project or period], so you would be well placed to describe [the strengths most relevant to the role].

Please say if now is not a good time; I completely understand.

Thank you,
[Your name]

The briefing note

Referees write better references when they know what the new role needs. Send a short note once they agree; do not script what they should say.

Role: [job title] at [organisation]
Likely contact: [name or team, and how]
Our dates together: [start month and year] to [end month and year]
My title then: [title]
What the new role needs most: [two or three requirements from the advert]
Work of mine you saw that relates to it: [one or two examples you both remember]
Anything they may ask you to confirm: [dates, title, reason for leaving]

What employers are obliged to give

In Great Britain, Acas explains that an employer does not have to give a reference by law except in specific situations, such as where it has agreed to in writing or for certain regulated financial services roles. Some employers have a policy of confirming only your dates and job title, which is not a negative reference.

Acas also notes that references are usually requested at the final stage, when an offer is made. Practice differs in other countries, so read the employer's instructions about when they will contact referees.

Afterwards

Tell your referee when the employer has contacted them or when the process ends, and thank them whatever the outcome. People who are kept informed are more willing to help again.

Common questions

Sources

• Acas: When an employer must give a referenceAcas · Great Britain · checked 3 October 2026