In this guide
Templates, checklists and worksheets
Thank-you emails after an interview, with templates
When to send a thank-you note after an interview, what makes it worth reading, and templates for one-to-one, panel and informal interviews.
What a thank-you note can and cannot do
A thank-you note is a courtesy and a chance to fix one omission. It will not rescue an interview that went badly or decide a close call, so do not try to re-argue your whole case in it.
Its value is in being specific. A line about the project they described, or a question that sparked a good discussion, shows you were listening rather than sending the same email to every employer.
The basic template
Subject: Thank you, [job title] interview Dear [name], Thank you for taking the time to talk with me today about the [job title] role. I particularly enjoyed hearing about [specific thing they mentioned]. Our conversation confirmed my interest in the role, especially [one aspect that genuinely appeals to you]. Best wishes, [Your name]
Adding a point you forgot
If you left out something important, add it in one or two sentences after the thanks. Pick the single most relevant point; a list of everything you wish you had said reads as anxious.
Illustrative example
One added sentence
- When we discussed supplier delays, I should have mentioned that I set up the weekly supplier review at my current job, which brought late deliveries down noticeably within a quarter.
It answers a question they actually asked, with evidence, in one sentence.
Panels and informal conversations
Dear [panel chair's name], Thank you to you, [name] and [name] for meeting me today about the [job title] role. I valued the discussion about [topic], and it was helpful to hear how [team] works with [other team]. Please pass on my thanks to the panel. Kind regards, [Your name]
Hi [name], Thanks for the conversation today. It was useful to understand [what you learned], and it has made me keen to apply for [role]. Best, [Your name]
When not to send one
- The employer has asked candidates not to contact the panel directly.
- The process is a large assessment day where you met many assessors briefly; a note to the organiser is enough.
- You have already decided to withdraw; send a withdrawal instead.
Common questions
Should I send the email to each interviewer separately?
One message to the panel chair, asking them to pass on your thanks, is usually enough. Separate notes are fine if you have each person's address and something specific to say to each.
Is a handwritten note better than an email?
Email is quicker and arrives while the decision is still being made, so it is the practical default for most roles.
Drafted with AI assistance and checked against Luceria’s editorial standards. Examples are illustrative, not real people’s results. Spotted something out of date? Tell us.