In this guide
Templates, checklists and worksheets
How to accept a job offer by email
What to confirm before you accept, a short acceptance email you can copy, and how to accept an offer that still depends on references or checks.
Before you write yes
An acceptance is easier to get right before you send it than to correct afterwards. If anything you agreed on a phone call is not yet in writing, ask for it first or name it in your acceptance so there is a record.
Confirm before accepting
- I have the offer in writing, or I will restate the key terms in my reply.
- The job title, salary, start date and working pattern match what was discussed.
- I know which conditions still apply, such as references or right-to-work checks.
- I know my notice period at my current job and when I can realistically start.
- I have no open question that would change my answer.
The acceptance email
Subject: Acceptance of [job title] offer Dear [name], Thank you for offering me the role of [job title]. I am delighted to accept. As discussed, I understand the salary will be [amount and pay period] and my start date will be [date]. Please let me know if anything in that summary is not correct. Could you send the written contract and let me know what you need from me before my first day? I am looking forward to joining [team or organisation]. Best wishes, [Your name] [Phone number]
A filled-in example
Illustrative example
Accepting an operations role
- Subject: Acceptance of Operations Coordinator offer
- Dear Hannah, thank you for offering me the role of Operations Coordinator. I am delighted to accept.
- As discussed, I understand the salary will be £31,500 a year and my start date will be Monday 2 November, after my four weeks' notice.
- Could you send the written contract and let me know what you need from me before my first day?
The middle paragraph restates what was agreed on the phone, so both sides have the same written record.
Accepting an offer that is still conditional
Many offers depend on references, background or right-to-work checks. You can accept a conditional offer in the same way, adding one sentence that shows you understand the conditions and asking how long they usually take.
If you have a question first
Ask it before accepting rather than inside the acceptance. A short message such as 'Before I confirm, could you tell me whether the role is hybrid from the start?' keeps the question separate from the commitment, and your acceptance can then be unconditional and clear.
Common questions
Should I accept by phone or by email?
Often both: many people accept on the call, then send a short email the same day so the agreed terms are written down.
How quickly should I reply to an offer?
Within the deadline the employer gives. If you need more time, ask for a specific extra period rather than going quiet.
Drafted with AI assistance and checked against Luceria’s editorial standards. Examples are illustrative, not real people’s results. Spotted something out of date? Tell us.