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Follow-up planner workbook

Enter application, interview and any promised decision date. The Plan sheet calculates a thank-you date, first decision check or application follow-up, second follow-up and stop date with WORKDAY formulas, so weekends are skipped. Eight editable waiting periods live on the Assumptions sheet, including a fallback when no decision date was promised. Nothing sends a message.

Follow-up planner (.xlsx)

Direct downloads: no account, email address or payment. Formats: Excel.

What is inside

  • Plan sheet: company, role, applied-on, closing date, stated response days, interview date, promised decision date, then calculated thank-you, first follow-up or decision check, second follow-up and stop dates, a status dropdown and notes.
  • Assumptions sheet: eight waiting periods in working days, each with the reasoning, plus a note that public holidays are not known to the formulas.
  • Formulas use WORKDAY so follow-ups never land at a weekend.

How to use it

  1. Type dates as dates (the columns are date-formatted) so the formulas can count working days.
  2. If the employer stated a response time, enter it; the planner then waits that long plus a grace period.
  3. After an interview, enter the promised decision date if one was given. Otherwise the editable interview fallback determines when to ask for an update.
  4. Edit the Assumptions sheet when you know more; every row recalculates.
  5. Update the status dropdown after each message and record the outcome at the stop date.

Why it is built this way

  • Assumptions are visible numbers with reasons, not hidden constants, because timing is convention and employers differ.
  • An interview date switches the row to a thank-you and decision check. A promised decision date takes precedence; otherwise the interview fallback applies.

Accessibility

The workbook uses a frozen header row, plain text labels and list dropdowns, with formulas only where a sheet calculates something; nothing depends on colour alone (shading only marks input cells). It is a standard .xlsx file whose structure was checked programmatically; it has not been tested in every spreadsheet application. This page lists every sheet and column.

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Published 6 November 2026 · Files are generated from version-controlled source so every copy is identical. Drafted with AI assistance and checked against Luceria’s editorial standards.