In this guide
Templates, checklists and worksheets
How to reply to a recruiter's message
Check who is contacting you, then reply with one of four short templates: interested, interested but need details, not now, or no thanks.
Check who is contacting you
Most recruiter messages are genuine, but fake recruiters use the same channels. Check that the person and the agency exist, that the email address matches the company, and that nobody is asking for money or personal documents early on. A free public-record company check can confirm whether a named company is registered.
Four replies
Hi [name], thanks for getting in touch. The [job title] role sounds relevant to my experience in [area]. I would be happy to talk; I am free [two time windows]. Could you share the full job description beforehand?
Hi [name], thanks for thinking of me. Before we speak, could you tell me the salary range, the location and working pattern, and whether you are recruiting for the employer directly or through an agency? That will help me judge whether it fits.
Hi [name], thank you for the message. I am not looking to move at the moment, but I would be interested in hearing about [type of role] roles from [timing]. Happy to stay connected.
Hi [name], thanks for reaching out. This role is not a fit for me, so I will pass, but I appreciate you thinking of me.
What to ask before sharing your resume
Before you send anything
- Which organisation is hiring, or at least its sector and location?
- Is this a specific vacancy or a general pool?
- Will they ask before submitting my resume to any employer?
- What is the salary range and working pattern?
- What happens next, and when?
Asking to approve each submission avoids the same resume reaching an employer twice through different agencies, which can complicate your application.
A filled-in example
Illustrative example
A careful but positive reply
- Hi Leo, thanks for getting in touch about the finance analyst role. It sounds relevant, as I have spent three years in management accounts at a retailer.
- Before we talk, could you share the salary range and whether the role is hybrid? I would also ask that you check with me before sending my resume to any client.
- I am free on Wednesday after 4pm or Thursday morning.
Information never to send early
- Bank details, identity documents or national insurance and social security numbers before a real offer.
- Payment of any kind for training, checks or equipment.
- Passwords or access codes, under any explanation.
Common questions
Is it rude not to reply to a recruiter?
Not replying to a mass message is common, but a short reply to a personal approach keeps the relationship useful if you are looking later.
Should I tell a recruiter my current salary?
You can give the salary range you are looking for instead. Rules about asking for salary history differ by place, so share only what you are comfortable with.
Drafted with AI assistance and checked against Luceria’s editorial standards. Examples are illustrative, not real people’s results. Spotted something out of date? Tell us.