Free job application tracker template for Excel and Sheets

The workbook contains a blank Applications table, a formula-driven overview and a short Start Here sheet. The table has 200 editable rows and dropdowns for priority, work mode and application status. The overview counts tracked roles, submitted applications, interviews, offers and follow-ups due from the rows you complete.

The file is supplied as an Excel workbook so the formulas, dropdowns, filters, formatting and frozen headings stay connected. It can also be imported into Google Sheets, although spreadsheet applications may render some formatting differently.

Use one row for each genuine opportunity. Record the company, role, source URL, location, work mode, date saved, date applied, current status, next action and follow-up date. Keep the exact CV or resume version beside the application so later interview preparation uses the document the employer received.

A notes field can hold process facts, questions and short interview reminders. Do not store passwords, bank details, identity-document numbers or more personal information than the search requires.

Move a row only when something real changes. Saved means the role is worth considering. Preparing covers tailoring documents, checking requirements or completing questions. Applied means the application was submitted. Assessment, Interview and Offer represent confirmed employer stages.

Accepted, Rejected and Withdrawn close the row for different reasons. A lack of response is not automatically a rejection, and an application should not be marked as under review unless the employer's system or message actually says so.

Use the employer's own timeline where one exists. If an advert closes on a stated date or a recruiter promises an update, base the reminder on that process event rather than a universal waiting period. A useful next action is specific, such as checking a promised update or preparing for a confirmed assessment.

After one concise follow-up, avoid repeated messages without new information. Keep the rest of the search moving and update the tracker only when the employer communicates a real change.

A tailored application may use different evidence, wording and examples from another role. Recording the file name or version prevents interview preparation from drifting away from what the employer saw and makes it easier to reuse accurate source material without sending the wrong document.

Use a clear naming convention such as surname, employer, role and date. Review the exported file before submission, and never claim a qualification, result or responsibility that the underlying experience cannot support.

A spreadsheet is a strong starting point because it is portable and fully under the user's control. A connected workspace becomes more useful when the same role needs a tailored CV, ATS review, cover letter, workflow, interview preparation and status history without duplicating data across files.

Luceria's ordinary personal application tracking is free, with a 500-record lifetime anti-abuse storage boundary rather than a monthly allowance. The spreadsheet remains available for anyone who prefers a standalone file.